Invoicing and reporting
ICBC is making the way you invoice for treatment and submit reports and requests simpler and more straightforward.
Temporary submission limitation
ICBC is aware that the HCPP/HCPIR may automatically reject reports and clinical records when submitted outside of the approved end date and is actively working to resolve this submission limitation. In the meantime, if this occurs, please submit the documents via the manual document submission process.
Your invoicing and reporting options
The preferred method to directly submit invoices, related expenses and documentation is through the Health Care Provider Portal.
If your invoice includes treatment outside of the approved end date or beyond the number of treatments approved, you will not be able to submit the invoice without a new treatment plan.
Health Care Provider Portal
To log in, you'll need a vendor number and PIN.
The Health Care Provider Portal will help you submit invoices quicker, and you'll have the ability to:
- Auto-populate customer information (e.g., customer name, PHN)
- View the status of invoice submissions
- View the status of your payments from ICBC
If you do not have a PIN and would like one, please contact the HCIU to have a PIN provisioned to you.
Vendors with a vendor number may still choose to submit documentation through the HCPIR application. However, this option does not include the same features as the Health Care Provider Portal.
Entering your patient's PHN is optional; however, doing so will improve the timeliness of your payment by matching the submission to the correct patient in ICBC's claim system.
To improve payment timelines, ensure you are entering the patient's legal first name, legal last name and date of birth as displayed on their B.C. driver's licence or BC Services Card.
Launch the HCPIR Application
Have a question or need to troubleshoot using the Portal?
Get help with the Portal.
If you've received a request for reports or clinical records from ICBC, you can upload and submit your records using the Health Care Provider Portal or HCPIR application.
Note: It is important to discuss with your patient the purpose of the reports and request their consent to share the report with ICBC. For more information, review our patient consent considerations for
health care providers.